Terms and Conditions

These booking conditions are valid for all Teacher Student Travel tours departing May 1, 2010, through April 30, 2011, regardless of the date of enrollment.

Teacher Student Travel

For the sake of clarity, Teacher Student Travel will be referred to simply as "TS" below.

Pricing

Prices are per person based on double or triple occupancy. All fees are based on exchange rates, airfares, fuel prices and land costs and are therefore subject to change. Prices are based on foreign exchange rates current as of tour pricing and are subject to surcharge if and as exchange rates fluctuate. Please note: surcharges, departure fees and port taxes are not part of the program fee and will be included in the total price. However, departure fees and surcharges are imposed by airlines and governmental agencies. They cover such things as federal or foreign government imposed landing fees, security fees, and energy/fuel increases. These fees and charges are calculated by TS on an average basis of all departures for a particular itinerary. They are updated several times a year and are subject to change. In the event that airlines alter their fee structure to include surcharges as part of the base fee rather than as an add-on cost, TS reserves the right to adjust invoices accordingly. All prices are in U.S. dollars.

Booking Procedures

To reserve a place on a tour, a Reservation Fee of $800 per person is required. Applications are processed on a "first-come, first-served" basis. For quickest processing, applications should be downloaded at www.teacherstudenttravel.com and sent via email to info@teacherstudenttravel.com or faxed to 917-591-6832. All applications must be received by TS no later than 90 days prior to departure. Your application is not complete until a TS representative calls you at a time of your choosing, and processes your booking. Travelers must be 18 years of age or older at the time of departure. Provide us with your complete first, middle and last names as they appear (or will appear) on your passport. Please check the spelling of your name on all correspondence as any corrections to your passport name made prior to departure will incur a minimum $100 fee per airline.

Late Reservations

Reservations made later than 90 days prior to departure are considered "Late Additions". Late Additions are accepted on a first come, first-served basis. Your full payment must be in the form of a credit card payment.

Making Payments

All payments (including $800 non-refundable deposit) must be paid by credit card and will be processed over the telephone with a TS representative. Please allow 7 to 10 business days for delivery of payments. The remainder of the balance will be evenly deducted monthly until 90 days prior to departure. In the unlikely event that an invoice is not received, payment is still due as stated above. TS will provide final travel documents and itineraries only after your account has been paid in full. All payments are due in U.S. dollars.

Payment Schedules

TS's Monthly payment plan divides your balance (after the $800 due upon booking) into equal monthly payments automatically charged to your credit card. Your final payment will be charged 90 days prior to departure. With TS's Monthly payment plan there are no fees or interest applied.

Monthly Payment Plan Terms and Conditions

 

  • A minimum of three payments is required.
  • The day on which your credit card will be charged each month will be determined by your enrollment date.
  • A non-refundable $100 fee will be assessed each time a credit card or debit card is declined. The following month, we will attempt to process both the payment due and the payment past due. TS reserves the right to withdraw you from the monthly schedule for credit card declines for two consecutive months. Refund will not apply.
  • A secondary credit card may be submitted for backup in the event the primary card is declined. No fee will be assessed if the secondary card is approved.
  • After the final payment deadline you will be invoiced for any subsequent charges; monthly payments will no longer be automatically deducted. Additional payments need to be made by credit card online at www.teacherstudenttravel.com.
  • If you withdraw from the monthly schedule or are withdrawn by TS due to credit card declines for two consecutive months, TS's alternative payment schedule and late fee assessment will apply.

 

Tour Availability

TS reserves the right to reschedule or cancel a tour with fewer than 20 travelers. If an insufficient number of travelers register for your tour, TS will offer you a comparable tour and/or departure date with a sufficient number of travelers. A comparable trip would depart within one month of the original date.

Itinerary Variations

If improvements can be made to tour itineraries or unforeseen circumstances necessitate changes, TS reserves the right to amend itineraries. Some itinerary changes are beyond our control. TS will make every effort to notify you as early as possible of such changes. These changes may involve changing the order in which cities are visited, altering the length of your stay in a certain city or country or using an alternate airport. Other possible changes include departure, arrival or return dates. If a participant wishes to change the date or destination of his or her tour, TS must be notified by 99 days prior to departure. After this time, changes cannot be made.

Holidays and Itinerary Changes

Due to local or national holidays, special events and/or peak harvest seasons, access to certain facilities and attractions including, but not limited to vineyards, museums, historical sites, and stores may be limited. On such occasions, and whenever possible, slight itinerary adjustments will be made by TS to minimize traveler inconvenience. If, however, your enjoyment might be diminished by such minor limitations, please check with the respective national tourist office before selecting a tour and travel date.

A Word About Flights

In order to provide you with the lowest possible prices, TS negotiates special rates with most major air carriers. Due to the nature of TS's contracts, air arrangements may be subject to certain constraints, including, but not limited to the availability of certain routing, travel times, and direct or non-stop flights. TS issues Electronic Tickets as standard tickets for all travelers. If you are traveling on an airline that issues Electronic Tickets and wish to receive a paper ticket for your tour, a service charge of $25 in addition to any fees imposed by the airline will be applied. Unfortunately, it is not possible for TS to arrange for seat assignments or the crediting of frequent flier miles, nor can TS guarantee that will you receive full mileage credit for all flights. If a flight schedule requires an overnight stay en route, TS will make arrangements for hotel accommodations. TS cannot guarantee that you and your companions will travel on the same flights.

Making Your Own Flight Arrangements (Land-Only Packages)

While TS does not recommend it, you may make your own flight arrangements for your tour. If you choose to make your own flight arrangements, you are also responsible for arranging your own transportation to and from all airports and for arranging flights between cities as designated in the tour itinerary. If TS is forced to change the travel program in any way, you will be responsible for altering your flight plans accordingly and for any costs that result from such changes. Please be advised that you may not book your own flights or other arrangements independently of TS until your trip has been confirmed. TS is not liable for any arrangements you have made on your own.

Special Travel Terms and Conditions

 

  • We cannot guarantee that we can accommodate your requested special travel itinerary; nor can we guarantee specific airline or flight requests.
  • If you travel abroad before your TS tour you are responsible for meeting your Group Leader at the first hotel on your regular itinerary. If you request a departure from an international airport other than your group's departure airport, you are responsible for arranging your own flight and transportation to that airport.
  • You must start and finish your trip at the same domestic gateway. For example, you cannot fly out of New York and return to Boston.
  • TS cannot arrange extended layover requests. For example, if you are flying from Paris back to Los Angeles, we cannot satisfy a request to stop over in New York City for two days.
  • Outbound flights to Europe are overnight flights; keep this in mind when choosing your departure date, should you choose to change your outbound departure date. Return flights are same-day flights.

 

Final Travel Information

Final travel information, including travel itineraries, hotel accommodations and airline e-tickets, are posted online 14 days prior to departure. If you have requested and paid the $25 service fee to receive paper airline tickets in addition to e-tickets, they are mailed via signature-required courier service approximately 10 days prior to departure. Courier services cannot deliver to post office boxes.

Student Rooming (26 years of age or younger)

TS will take care of rooming assignments for all travelers. All rooming requests must be submitted by 60 days prior to departure. Each hotel room is equipped with a private bathroom.

Standard rooms: Travelers room in double or triple with same sex members of the entire tour group with which they are traveling. On rare occasions in select cities, accommodations may consist of one room with six beds. Twin rooms and double rooms: Travelers may request twin (a room with two beds) or double (a room with one double bed) accommodations for the following additional charges:

  • $50 per hotel night per traveler

Twin accommodations are not available on overnight trains.

2010 Booking Conditions

The cancellation policies below take into consideration the costs TS incurs long before groups ever depart. Notice of cancellation from a TS tour will only be accepted from the participant. The date of cancellation will be determined by the date on which TS receives written notice. Cancellation refunds can only be made to the person whose name appears on the account; monies cannot be transferred to another account.

Cancellation Fees

Days Prior to Departure Cancellation Fee (Includes Reservation Fee)

  • 116 days or more: Full refund, less $800 deposit and $300 cancellation fee
  • 115-86 days: Full refund less $800 deposit and $500 cancellation fee
  • 85-30 days: Full refund less $800 deposit and 50% of the Program Fee
  • 29 days or less: No refund

 

Cancellation of Tours with Replacement

Cancellation with replacement refers to a participant who cancels but finds a person to replace him or her for the same program. The replacement’s application must be submitted at the same time as the notification of cancellation. Applications received fewer than 90 days prior to departure are treated as Late Applications and are therefore subject to late application penalties. TS cannot guarantee the replacement participant a place on the tour or the same flights as the group. This is primarily due to restrictions outlined in our airline agreements.

Days Prior to Departure Cancellation Fee (Includes Reservation Fee)
  • 90 days or more: Full refund less $800 deposit
  • 89 days or less: Replacements are no longer accepted

 

Passports and Visas

Every TS participant must be in possession of the appropriate documentation prior to departure. You are responsible for obtaining any travel documents and/ or verifying entry requirements necessary for each country of travel and/or transit on your selected tour itinerary. Entry laws differ with respect to travelers' citizenship. Passports must be valid for at least six months after the end of your tour. TS cannot obtain personal travel documents for customers or assume responsibility for notice of countries' current requirements. You are responsible for any expenses incurred as a result of delays or itinerary changes related to your lack of appropriate travel documents. TS recommends that you apply for any necessary visas with a visa service.

Legal Responsibilities

Payment of the required reservation fee constitutes consent to all provisions of the conditions and general information contained herein. Furthermore, from time to time TS will photograph tours and tour-related activities. All travelers consent to the use of their likeness in TS publications unless they specifically indicate their preference in writing. No warranties, representations, terms or conditions apply to any travel program unless expressly stated within these Booking Conditions (or in a letter signed by a TS officer). Each tour begins with the airline departure from your chosen departure gateway and ends upon completion of your return flight.

Any issues pertaining to the tour during the tour should be addressed by the Group Leader. TS reserves the right to immediately remove any traveler from their tour for failure to abide by TS's regulations and the directions of the Group Leader. Travelers who have been removed waive the right to a refund of any part of the program fee, and TS may send the traveler home at the traveler's own expense. TS tours are not for resale and travelers must enroll directly with TS. Exceptions must be approved in writing by TS. TS reserves the right to change or cancel any aspect of a program at any time without notice. TS reserves the right to decline, to accept or to retain any person as a member of any tour without notice. TS cannot be held responsible for events beyond its control, such as (without limitation) natural disasters, war (whether declared or undeclared), terrorist activities, public health matters, strikes or government restrictions; nor, in the absence of its own negligence, for personal injury, property damage, or loss of earnings, from any event whatsoever caused by persons not controlled by TS, such as (without limitation) airlines, cruise lines, railways, bus companies and hotels and their agents and employees. While TS makes every effort to ensure the accuracy of its publications, it cannot be held responsible for typographical or printing errors (including prices).

Insurance Options

TS does not supply insurance. We strongly advise all participants reserve comprehensive insurance while traveling.

TS's Release and Agreement

I am an applicant, over age 18, for an TS tour provided By signing the TS Application, I understand and agree to the following:

  1. I understand that my tour begins with the takeoff from the TS departure airport and ends upon completion of the flight back to the TS airport.
  2. I agree to release TS and affiliates (which term shall include officers, directors, shareholders, agents and employees of TS as well as TS itself) from, and agree not to sue for, any claims that I may have arising from, or in connection with, any bodily injury, mental anguish, emotional distress, physical or property damage that I may suffer from any cause whatever related in any way to my participation in any TS sponsored tour. I further agree to release and hold harmless TS from any and all natural disasters, war, strikes or government restrictions, terrorist activities or the acts or omissions of any other agents over which TS has no direct or indirect control, including, without limitation, airlines, bus companies, railways, shipping companies, hotels, guides and sub-contracted agents or tour operators. This release also includes activities not offered by TS that may be considered risky including, but not limited to, parasailing, paragliding, parachuting, skydiving, scuba (unless certified), and the use of motorbikes, mopeds, scooters and ATVs.
  3. I understand that the air carrier's liability for loss of or damage to baggage or property, or for death or injury to person, is limited by their tariffs, or the Warsaw Convention, or both.
  4. I understand and agree that TS shall has no liability or responsibility for me when I am absent from TS Group Leader supervised activities or for non-TS supervised activities, such as free time or visits to friends or relatives or during stay-ahead/stay-behind periods.
  5. I understand and agree that TS reserves the right to refuse or cancel my registration at their sole discretion. In such event, Standard Cancellation guidelines as outlined in the Booking Conditions apply.
  6. I agree to abide by TS's regulations and the directions of my Group Leader or TS's personnel during my tour. Failure to do so may result in TS terminating me from the tour immediately. I understand that to disobey such rules or directions, is to waive the right to a refund of any part of my Program Fee, and that TS may then send me home at my own expense. TS is not responsible for arranging my transport home.
  7. I agree to abide by all local laws when abroad, including those concerning drugs and alcohol. I understand that if I abuse or disobey such laws, even unintentionally, I waive my right to a refund of any part of the Program Fee, and TS may send me home at my own expense. I also understand that should local authorities be involved, I will be subject to the laws of the country I am visiting.
  8. I understand and agree that if I become ill or incapacitated, TS and its employees may take any action they deem necessary for my safety and well-being, including securing medical treatment (at my own expense) and transporting me home. TS reserves the right to contact at its discretion the Emergency Contact I provided on my Enrollment Form if a situation arises that TS deems may compromise the physical or mental health and safety of myself or other travelers.
  9. I understand and agree that TS has the right to make changes in tour itineraries and departure dates, and to modify transportation arrangements, including the use of substitute airlines. In the event of such changes, refunds will be given only in accordance with the provisions of the Booking Conditions supplied herewith.
  10. I understand that it is my responsibility to secure the necessary travel documents (passport and visa[s]) unless specifically arranged for the group by TS. Failure to do so does not constitute grounds for a refund except according to the Standard Cancellation guidelines as outlined in the Booking Conditions.
  11. I understand that I will be required to pay for any phone calls or incidental personal expenses that I incur at hotels, as well as for any damage I cause to hotel rooms, buses or other property.
  12. I understand that this tour has been designed for persons generally between the ages 18 to 26 as reflected in the pacing, content, accommodations and other aspects of the tour.
  13. I understand and agree that this agreement and TS's Booking Conditions constitute the entire agreement between TS and me with reference to the subject matter herein, and I do not rely upon any promises, inducements or agreements not herein, including but not limited to any oral statements made to me by any agents or employees of TS. This agreement may be amended or modified only in writing, signed by both parties. The unenforceability or waiver by TS of any provision of this Agreement shall in no way affect the remaining provisions of this Agreement, and this Agreement shall be interpreted as if such clause or provision were not contained herein.
  14. I understand and consent that TS may use any film or video likenesses taken of me and any of my comments while on a TS tour for future publicity.